Meeting Room & Conference Room Imports to Turkey

Importing complete meeting room and conference room systems into Turkey under an Importer of Record (IOR) model is not just a matter of presenting a CE Declaration. As soon as products combine displays, cameras, microphones, and power units, the technical expectations from TSE (Turkish Standards Institution) begin to expand.

For years, we have carried the legal responsibility for the import of meeting room and office equipment on behalf of global leaders in payments, telecommunications, and technology. These organizations operate under strict audit conditions, and they cannot afford uncertainty in how their equipment enters Turkey.

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I. Corporate-Level Meeting Room Imports: What Really Enters Turkey

Modern meeting rooms are full systems, not single devices. A typical project for a multinational client can include:

• Video conferencing bars, cameras, and microphones
• Large-format and interactive professional displays
• Room control panels and touch interfaces
• Wireless presentation gateways
• Network and communication components

Each of these elements may fall under different parts of CE legislation (EMC, LVD, RED, ErP, RoHS) and, in certain cases, energy labeling and eco-design rules. When they are combined into a single solution, authorities naturally expect the technical file to reflect that complexity.

II. Real-World Case: Advanced Technical Requests

In a recent operation involving high-end conference room equipment, all standard documentation was present: CE Declarations, test reports, and EPREL registration data. However, during routine checks, authorities requested additional clarification on:

• The exact energy-efficiency class of the product and how it was calculated.
• The link between the EPREL registration and the specific model variant imported.
• Consistency between the CE Declaration, test reports, and label information.

None of these questions implied the product was unsafe. They simply reflected the level of technical diligence that is now normal for complex systems in Turkey.

III. Label Format Alignment & Conditional Release

In another case, a product arrived with a CE and energy label layout that did not fully match Turkish formatting requirements. Although the tech was compliant, the label design triggered a review.

To protect the project timeline, we:

1. Reviewed applicable CE and ErP labeling rules.
2. Identified layout adjustments (icons, QR structure).
3. Prepared a corrected label design on behalf of the manufacturer.
4. Submitted it for conditional release, allowing the goods to clear customs while the manufacturer updated their files.

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IV. How We Resolve CE & TSE Requests

When additional questions arise, our work typically follows this structured pattern:

V. What This Means for Global Clients

For global companies, a meeting room in Istanbul must behave exactly like a meeting room in London. Delays at customs or incorrect label formats directly impact project roll-outs.

By acting as Importer of Record and technical interface, we help our clients maintain consistent deployment timelines across countries and protect themselves from hidden liability in documentation gaps.